Comment here to add/edit/remove items to our agenda for the TAG kick off meeting. I’ll update the list in this first post based on feedback. If the proposed date, time doesn’t work for you please propose a new one.
Proposed date/time is next week
PST Thursday the 10th @ 12 pm
CST Thursday the 10th @ 2 pm
UK Thursday the 10th @ 8 pm
CH Thursday the 10th @ 9 pm
NZ Friday the 11th @ 7 am
Current agenda items
Welcome
Choose chair/secretary
Formalize frequency of assembly and standard day/time.
Discuss the level of required meeting transparency (recordings, minutes, etc)
Date/Time: 10th September 2015 @ 19:00 UCT In Attendance: Brad Wood, Simon Hooker, Kai Koenig, Sean Corfield, Igal Sapir, Micha Offner, Mark Drew, Dominic Watson Absent: Luis Majano
Welcome
Choosing chair/secretary
Chair
Role of Chair defined as the person that “keeps driving things forward” to get things done.
Brad Wood elected as Chair without any objections
Secretary
Role of Secretary defined as the person that “takes notes basically”
Simon Hooker elected as Secretary without any objections
Formalize frequency of assembly and standard date/time
TAG to primarily rely on Slack / Discourse to accomplish our objectives
Standing date for meetings to be 3rd Wednesday of each month, starting September 16th 2015
Option to cancel a meeting if there is nothing to discuss
Option to revisit the scheduling to modify frequency and / or day of the month if more frequent meetings are found to be required.
Discuss the level of required meeting transparency (recordings, meetings, etc)
Meeting software
Zoom (https://zoom.us) put forward as an alternative to Skype
Brad Wood has confirmed that Ortus have a license for Zoom that TAG can make use of.
Recording meetings
Pros / cons of recording meetings discussed.
Simon Hooker expressed a desire to take recordings of meetings to assist with collating minutes.
Vote taken Should meetings be recorded?
[ 5 votes ] Private recordings published on demand
[ 3 votes ] Private recordings for minutes / TAG only
[ 1 votes ] Always publish recordings
[ 0 votes ] No recordings
0 abstentions
Discuss member expectations, code of conduct
Voting
Discussion on various options for determining a vote result discussed. Decision made to require a simple majority for an option in a vote to be accepted.
Voting will be recorded to allow tracking of history. Google Sheet suggested as a place to track these votes.
Vote taken How public should voting results be?
[ 4 votes ] Outcome only
[ 3 votes ] Always publish individual votes
[ 2 votes ] Individual votes on demand / optional
0 abstentions
The outcome of the vote does not prevent any members in the TAG announcing how they voted personally.
Discuss scope of the TAG’s responsibilities
New features
TAG to advise on features to implement / how to implement, management board to have final approval when it comes to assigning LAS funds.
TAG to refine feature requests into workable specs which are then able to go into development.